Who Does What?

  • Prepare all academic merit and promotion processes, appraisals, AES reviews. – (Academic Senate & Federation)
  • Academic Recruitments - (Academic Senate & Federation)
  • Temporary Lecturer Hiring
  • Assist faculty with completion of Annual Activity Report and Outside Professional Activities Report
  • Assist faculty with sabbatical requests, all other types of academic leaves, and preparation of appropriate faculty leaves of absence documents.
  • Assist with submitting Initial Dossiers for new hires and changes in status for all other academic personnel, i.e., Faculty, CE Specialists, Project Scientists, Professional Researchers and Adjunct Faculty, in addition to Lecturers, and Associate Instructors
  • Coordinate reporting for the Agricultural Experiment Station (AES) projects to include new and revised projects, annual progress and final reports.
  • Department Chair Support – meeting coordination, correspondence, and outreach.

  • Contact: bftvacct@ucdavis.edu
  • Grant and Contract Proposal/Budget proposal and projections and all related forms.
  • Pre and post award setup/management (including sub-awards)
  • Business Agreements and Contracts - Independent consultants
  • Effort commitment, cost sharing and effort reporting
  • Financial statements/reports to sponsoring agency, no cost extensions, and re-budget requests
  • Departmental financial and budgetary analysis
  • Salary projections, funding updates, and student extension coordination
  • Summer Salary processing
  • Donation and gift processing
  • Recharge billing - Internal and external billing for approved rates (bftvrecharge@ucdavis.edu)
  • Self-Supporting/recharge rate creation

  • Contact: bftvadvising@ucdavis.edu (FST/VEN and BAE AET major) and baeadvising@ucdavis.edu (BAE EBS major)
  • Academic Advising, prospective, continuing, and transfer students regarding the major and college requirements.
  • Admissions, Academic Planning, Change of Major, PTA Numbers/Grade change petitions
  • Student recruitment/outreach and admissions (Undergrad and Graduate)
  • Course Evaluation and DESII reporting
  • Course Catalog, Course Scheduling, Room Reservations, Course Material Fees.
  • TA Selection, Job Description, Offer Letters & TA Financial Break-down
  • Academic dress, degree certification, departmental awards/citations, exit interviews
  • Textbook Adoptions and course-related copying
  • Accreditation Management, Program Reviews (Undergraduate and Graduate)
  • Student related events (commencement, back to school BBQ); Seminar notices
  • Teaching Committee support, Advisor to Student Groups
  • Internships - domestic & international
  • Departmental Scholarships

HR/Personnel

bftvhr@ucdavis.edu

  • Recruitment and employment - Staff
  • Classification and reclassifications - Staff
  • Compensation (salary, merits, equity, stipends) - Staff
  • Interpretation of UC system-wide personnel policies and collective bargaining agreements
  • Layoff issues - Staff
  • Leaves including Family Medical Leave (FMLA) for staff
  • Injury reporting
  • Volunteers/Temporary Affiliate Forms/Visitor
For Employee and Labor Relations and Performance Management, please email Andrea Aguilar directly (do not send a ticket to bftvhr).
Payroll Personnel Assistance

bftvpay@ucdavis.edu

  • Employment Actions, including Payroll Personnel System (UCPath) entries (new hires, salary actions, appointment changes, separations)
  • Payroll Time Sheets – online Time sheets
  • Student Vacancy Listings

Contact: bftvtech@ucdavis.edu (for FST/VEN and Cluster support) and coeithelp@ucdavis.edu (for BAE)

A/V Support
  • Conference room setup
  • Projector/TV support
  • Seminar recording (Faculty recruitment only)
  • Setup assistance for QE Exams, Seminars, and Conferences
  • VoIP/Conference phones
  • Zoom
Computer Services
  • Compliance verification for all devices on departmental networks
  • Computer access for departmental users
  • Computer inventory management assistance
  • Email/Calendar configuration assistance
  • Equipment purchasing (Only IT should place computer equipment orders)
  • Data backup and storage solutions
  • Data recovery and migration
  • Device setup
  • New computer/device setup and configuration
  • Power backup solutions
  • Software installation
  • Software purchasing/renewal (Only IT should place software orders)
  • System/service status monitoring
  • Technical consultation for computer equipment and projects
  • Troubleshooting issues with University-owned systems
  • Assist vendors with equipment troubleshooting
Cellular Device Services
  • Service plan changes
  • Mobile hotspots
  • New cellular device (phone/tablet) purchasing
Cyber Security
  • Antimalware solutions
  • Investigate suspected phishing emails
  • Security monitoring, mitigation, prevention, and education
  • Security updates for computers
Keycard access management
  • Access reports
  • Room door scheduling
  • User access
Mailing Lists
  • Configuration
  • Delegate access to PIs and lab managers
Network Administration
  • Network access for devices
  • Firewall administration and maintenance
  • Network troubleshooting
  • Setup equipment machines offline with resource access
Training and Instructions
  • Best security practices
  • Canvas (AggieVideo and Zoom Integration only)
  • RT ticketing system
  • Software installation for instruction
  • Updating website content
Web Development
  • Faculty, Lab, and Project webpages to match UC Davis theme
  • Evaluate need and ability for custom web applications
  • Departmental calendar system
  • CrashPlan reporting site

  • Purchasing (purchase orders, business contracts, purchasing cards, AggieBuy, Storehouse)
  • Minor building repair and facilities issues – bftvfacilities@ucdavis.edu
  • Accounts Payable (invoice payments, reimbursements, honoraria, etc.)
  • Travel and entertainment processing and reimbursements (AggieExpense)
  • Cylinder management (Storehouse)
  • Telephone orders and inquiries
  • Assistance with furniture purchases
  • Assistance with lab renovations
  • Equipment inventory, including bi-annual physical equipment inventory
  • Salvage and disposal of equipment
Front Office Assistance
  • Main office telephone and reception
  • Building and office keys and key cards
  • Department mail, shipping & receiving packages
  • Payroll check distribution
  • Laptop & conference phone checkout (Reserve at calendar.bftv.ucdavis.edu)
  • Cylinder return requests

  • Post Doc Hires, extensions, processing
  • Visa Applications - bftv-visa@ucdavis.edu
  • Visiting Scholar support
  • WOS appointment processing

Benefits Questions

The Cluster does not handle benefits.  Please refer to the central campus website for your questions and assistance:  https://hr.ucdavis.edu/departments/benefits
Phone:  530-752-1774
Email:  benefits@ucdavis.edu

Retirement Questions

The Cluster does not handle retirements.  You can find more information on the following websites:

If you are looking for a service not listed above, please contact Jennifer Radke at jtradke@ucdavis.edu.